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Operations Superintendent
Bidvest International Logistics Careers
Johannesburg, Gauteng


Job Purpose
Bidvest International Logistics seek to employ an Operations Superintendent to who will assist the Facility Manager in achieving site specific OTP’s, EC Audits and SHEMS audits, the successful incumbent will also adhere to control, monitor and enforce all BIL Policies, Procedures, and Health BQMS, Plan resources (Equipment and people) to meet the clients service requirements and ensure legal operational compliance.Qualifications & Experience
Matric or equivalent Tertiary Qualification in Supply Chain/Logistics/Operations Management 3 Years experience in Warehouse Management Receiving / Dispatching / Operation Warehouse Skills/ Strong Administration Skills Experience in leading teamsKey ResponsibilitiesA: OPERATION * Apply Team leadership skills to improve staff output * Oversee planning operation to ensure good customer service and timeous deliveries. * Ensuring that daily updates are given to management and were required action has been taken * Anticipates problem areas and ensures that a contingency plan is in place. * Source and introduce, where possible, ‘best practice’ into the facility to ensure a competitive advantage * Ensure that the warehouse conforms to excellent housekeeping. * Ensure that all POD’s and returns are checked and forwarded to the relevant persons including returns on a daily basis * Returns are managed and controlled * Ensure all required administration of documentation is checked,followed up on and filed correctly. * Maintain all necessary records that are related to ISO compliance certification and ensure that records are available * Co ordinate all claims until closure * Update overtime, leave and sick leave records reporting into you * Any adhoc Admin, HR and Sherq reports and feedback if necessary * Anticipate possible conflict and takes preventative actions. * Be prepared to counsel / discipline employees as and when the need arises. * Communicates standards of housekeeping to staff and takes appropriate action when standards are not adhered to (5S). * Compile training needs analysis and encourage staff development. * Conduct job specific training and complete BPL Record of Training for new employees and contractors. * Ensure that adequate communication is in place, in the event of overtime. * Conduct training on amended procedures. * Deals with unexpected / unplanned occurrences with minimum cost or loss of profit. * Ensure that all ofice equipment is in good optimal working condition. * Identifies training needs and employees with potential for advancement on the Basis of work performance. * Manage absenteeism in accordance with company procedures. * Manage the schedule of annual leave for all staff reporting into you. * Measure Picker and Checker Performance, record statistical data and compile Dailly reports with graphs. * Obtain all relevant information for daily completion of the KPI Report for all Cients * Prepares daily picking activities of shift in advance and arranges for the necessary resources. * Ensure all exception reports are clear and all PGI dates have been met * Reviews performance of individuals against set requirements on an annual basis. * Willingness to work overtime. C. FINANCE/ADMIN * Implement effective cost control methods * Ensure that all assets in the Facility, whether owned or leased, are accounted for and maintained * Prepare Capex motivations and obtain necessary quotations. * Ensure that all stipulated deadlines are met. D. HUMAN RESOURCES * Maintain staffing levels within industry norms at operational levels * Retain key personnel * Develop staff at operational levels to ensure compliance with ‘best practice’ * Conduct an Annual Training Needs Analysis with all staff members * Ensure adherence to the union recognition agreement * Ensure that the Disciplinary and Grievance procedures, OHS Act etc. are adhered to at all times. * Review Individual staff members performance against set requirements on a bi-annual basis. * Chair/Attend disciplinary and grievances hearings * Ensure that the annual medicals are done GENERAL * Ensure office and desks are clean at all times. All BPL Documentation to be placed into respective Trays * Adhere to company policies and procedures at all times * Dress code must be proffessional at all times. * Adherence to site policies, procedures and SHEQ Requirements PROJECTS MANAGEMENT * Actively assist in improving the administrative systems to the benefit of BPL and its Clients. VERBAL COMMUNICATION * Liaise with the Warehouse staff on a daily basis regarding urgent orders/deliveries or any queries * Liaise with Admin staff on a daily basis regarding issues and solving problems.
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