Hotel Stuff urgently needed


Introduction
A leading company within the Hotel Industry is seeking an Assistant Financial Controller who will be the 2IC to the Financial Controller.
Duties & Responsibilities
Exerience within the Hotel industry is a non negotiable. 
The Assistant Financial Controller is responsible for assisting the Financial Controller in all hotel accounting and financial controls under the supervision of the General Manager, under functional guidance of the Corporate Controller, within the policies and procedures as outlined in Rezportal D-Place, according to Corporate policies and procedures, and according to local requirements and regulations.  In addition, the job incumbent assists the Financial Controller in controlling the overall hotel costs by supervising the purchasing function.  The function should be proactive, analyzing, and recommending alternative action in every respect, and operate in line with hotel and corporate policies and guidelines, and hote’s business plan.
 
RESPONSIBLE FOR ACCOUNTING AND FINANCIAL CONTROL
Maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursements, deposits and remittances
Act as hotel’s credit manager
Enforces, documents and establishes adequate controls for all revenues and expenses and protection of assets, and ensures controls will satisfy or improve the level of guest service
Maintains accurate and timely financial and operating information and provides analyzes, interpretations and projections to management as required
Conducts monthly inspections and tests to ensure all departments are complying with required procedures
Performs duties as required by the Corporate/Regional Controller in respect of controls
Follows up on all capital expenditures to ensure compliance with original justification and approval
Assists and provides financial guidance in the formulation and implementation of the business plan, hotel and departmental budgets, and objectives programme, and manage relevant budgets appropriately
Provides proactive administrative support to management with reference to policy enforcement, business advice and operational assistance
Obtains appropriate legal counsel regarding the business practices of the hotel, and maintains awareness of local rules, laws and regulations
Reviews prices and recommends changes to the Financial Controller
Implements and maintains acceptable accounting practices and procedures as required by corporate policies and procedures, generally accepted accounting practices, and those affected by local conditions
Maintains professional, proactive and technical competence in own field
Provides safekeeping, including proper storage and access for all contracts, leases and other financial records
Recommends appropriate list of delegation of authority for hotel management
Performs related duties and special projects as assigned and required
 
DIRECT AND MANAGE RECEIVING AND STOREROOM FUNCTIONS
Directs and supervises the purchasing and storeroom functions with its employees
Utilises leadership skills and motivation to maximise employee productivity and satisfaction
Monitors hotel’s overall service and team work daily, and makes recommendations for improvement to Department Heads
Selects and develops strategies to improve guest service and efficiency
 
LAWS, REGULATIONS AND POLICIES
Follows all applicable laws, especially in accounting policies, procedures and guidelines
Conducts all work according to guidelines in Rezportal D-Place.
 
HUMAN RESOURCES MANAGEMENT
Screens, interviews and selects potential staff members to the Department
Develops and recommends appropriate training to meet departmental needs
Ensures that staff meets and exceeds the internal customers’ expectations by training and encouraging staff to provide Yes I Can! service
Makes sure staff receives skills training to provide consistent, reliable and efficient work
Encourages, develops and manages effective employee relations throughout the hotel
Identifies employees with potential for promotion and/or transfer and makes appropriate development plans for him or her together with the Human Resources Manager
Assists the Financial Controller regarding checks of payroll accuracy where needed.
 
EMPLOYEE RELATIONS
Fosters and develops effective employee relations throughout the department and the hotel
Establishes and maintains effective internal communications, including daily meetings with own staff for optimum teamwork and productivity
Looks for ways to motivate and challenge employees
 
HEALTH AND SAFETY
Ensures that all potential and real hazards are reported and reduced immediately
Fully understands the hotel’s fire, emergency, and bomb procedures
Ensures that emergency procedures are practised and enforced to provide for the security and safety of guests and employees
Ensures that all employees in the department work in a safe manner that does not harm or injure self or others
Stimulates and encourages a general awareness of health and safety in tasks and activities carried out within the department
Ensures the safety of the people and property within the premises by applying hotel regulations and adhering to existing laws and regulations
Anticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happening
Ensures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained by all employees in the department
Responsible Business: show involvement and be interested in environmental and/or social issues by participating in Responsible Business hotel and departmental activities
 
MISCELLANEOUS
Attends meetings and training required by the General Manager
Assists colleagues to perform similar or related jobs when necessary
Ensures guest satisfaction by attending to their requests and inquires courteously and efficiently
Accepts flexible work schedule necessary for uninterrupted service to hotel guests
Maintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment to General Manager
Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job function
Is well updated on, and possesses solid knowledge of the following:
 
– Hotel fire, bomb and emergency procedures
– Hotel health and safety policies and procedures
– Hotel facilities and nearby sights of interest and importance (i.e. hospitals,
 stations, tourist sights)
– Hotel standards of operation and departmental procedures
– Current licensing relating to own Division and hotel
– Accepted methods of payment by the hotel
– Short and long term hotel and Corporate marketing and promotional
  programs
– Corporate clients and clients generating high business volume
– Union agreements
 
 
Desired Experience & Qualification
Strong Accounting reconciliation (Balance Sheet) Experience
Au fait with Night Audit process and Opera system
Experience on Accpac / SAP systems
 
Qualification
Must have relevant degree
Package & Remuneration
R18 000 – R20 000 basic salary, Pension Fund contribution after 3 month probation period
 
Interested?
Should you not be contacted within 14 days prior to your submission, please consider your application unsuccessful.
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