Transnet post


Departmental Secretary
Tower Group
4 reviews

Northern Suburbs, Western Cape

Departmental Secretary
Tower Group – Northern Suburbs, Western Cape
Job
Insights


Job details
Job Type
Permanent

Full Job Description

20 Mar ’20
Departmental Secretary



Admin, Office & Support, Western Cape CPT – Northern Suburbs
R 20000 – negotiable
A multi-disciplinary firm which offers professional services to the public and private sector and specializes in: Civil, Structural, Electrical, Mechanical, EPCM, Project Management and Town Planning. The company employs +/- 400 people and established in 1967, require the services of an experienced Departmental Secretary to commence employment as soon as possible.

Key Requirements
Grade 12 (essential)
Secretarial Diploma or Office Administration qualification will be an added advantage
1–3year’s experience as a Departmental Secretary and must have Tender Administration experience
Computer literate–Word, Excel, PowerPoint, Internet and E-mail
Civilsoft experience will be an advantage
Effective Time Management skills
Excellent organizational skills
Interpersonal skills
Communication skills–verbal and written
Professional, energetic and a high level of confidentiality
Hardworking and a team player
Must be fluent in both English and Afrikaans
Key Responsibilities
Typing –all correspondence, tender documents, reports and bill of quantities.
Travel arrangements –booking necessary travel arrangements for departmental staff members, flights and accommodation.
Tenders –proposals and tenders for work, Transnet and City of Cape Town
CV’s – updating departmental staff CV’s on a monthly basis, ensuring copies of qualifications and training certificates are saved on the server, ensuring CV’s are done in clients format
Project support -opening of general project files, ensuring the latest ISO documentation is included in the file, assisting with project closure, assisting with project invoicing schedules.
Administrative duties –scheduling of all leave of the department, library management, assisting with switchboard and reception.



Ad Visible Until: 30 April 2020
Ref: CPT003191/AB
Vacancy Type: Permanent
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